The built-in Priority option might be adequate for most, but you can create a custom priority option if necessary. SEE: Build your Excel skills with these 10 power tips (free PDF) Custom priority Unfortunately, these fields are tied to SharePoint and aren’t available to all users. When adding the Priority field to the To-Do List view, you might have noticed that Outlook offers two interesting fields you might consider using instead of the built-in Priority field: Custom Priority and Custom Status. Figure C The default priority option is now visible. As you can see, someone thinks shampooing carpets is High priority! The blue down arrow denotes a Low priority. You can sort tasks by these three priority levels. When you return to the Task window, Outlook will display the priority icon on the title bar, as shown in Figure C. At this point, you could click Move Up to change the option’s position on the title bar, but you don’t need to do that now.įigure B Move Priority to the Show Columns list. Click Add to move it to the Show These Columns In This Order list ( Figure B).Select Priority in the Available Columns list.Choose Frequently Used fields from the Select Available Columns From dropdown, if necessary.In the resulting dialog, click Columns.Select To-Do List in the View Name list and click Modify.Choose Manage Views from the Change View dropdown.With the To-Do List view current in the Tasks window, click the View tab.If this field isn’t visible in the To-Do List view, you can add it as follows: Figure A The priority option allows three settings you can’t customize the option. This option is available in the New Task window, and you can sort by this field in most tasks views. Built-in priorityīefore we add a custom field, let’s take a look at Outlook’s built-in priority option for tasks ( Figure A). There’s no downloadable demonstration file. It isn’t supported by 365’s browser edition. I’m using Outlook 2016 (desktop), but the technique is applicable to earlier Ribbon versions as well.
Using tasks in outlook how to#
How to create a fun Fly In effect in PowerPoint Get lifetime access to Microsoft Office 2021 for just $50 In this article, I’ll show you how to add a custom priority field to a built-in view, so you can sort and group by priority levels that are meaningful to you.
For better or worse, those three levels are it, and they won’t be adequate for everyone. This insight can help you reorganize your tasks when necessary.
Using this setting, you can sort tasks by priority level rather than due date, to give you a bit more perspective. Outlook’s New Tasks window displays a built-in Priority field with three settings: Low, Normal, and High. For more info, visit our Terms of Use page.
This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. If the built-in Low, Normal, and High options aren't enough, build your own custom priority field. Prioritizing tasks can add helpful insight to your routine. When the recipients received your sharing invitation and accepted it, all of your shared tasks can be viewed by them.How to add a custom priority field to Outlook tasks It is optional to check the Request permission to view recipient’s Tasks folder box.ģ. Make sure that the Allow recipient to view your Tasks folder box is checked Ģ. Compose the content and then click Send button to send it.ġ. Click To button to select the recipients that you want to share your tasks with. Then the Sharing invitation – Tasks window pops up. Or you can click Folder > Share Tasks in the Outlook 20 Ribbon after selecting the Exchange tasks.Ĭlick File > Folder > Share “Tasks…” in Outlook 2007. In Outlook 2007, please select Share Tasks... from the right-clicking menu. In Outlook 20, select the Exchange tasks folder under My Tasks section and right click on it, and then select Share > Share Tasks from the right-clicking menu. With Microsoft Exchange server, you can easily share your tasks with others in Outlook as follows.Ģ.